Open Positions

Office of the Vice President for Research

Complex Proposal Development Manager  

Colorado State University in Fort Collins, Colorado has a part-time (0.5 FTE) position for a Complex Proposal Development Manager (CPDM) to address the ever increasing complexity of large multidisciplinary funding opportunities and to provide responsive and professional proposal development expertise.  These large-scale, complex and multidisciplinary proposal opportunities require management and coordination from the early concept and partnership development stage through the actual proposal submission process.  To support faculty and college research administration in pursing these funding opportunities, the CPDM will act as a team leader to support new teaming opportunities and cross college teams to provide advanced professional proposal development skills that are necessary in the identification, development and coordination of the submission of large scale collaborative grant proposals.        

The CPDM is a new position in the Office of the Vice President for Research (OVPR) and reports directly to the Assistant Vice President for Strategic Development.  With central support provided by the OVPR and a complex proposal team, the CPDM will be the coordinating focal point for all integrated activity.  The CPDM will play a lead role in the support of proposal development and coordination to include project management, faculty assistance with administrative processes associated with complex proposals, documentation coordination, pre-submission reviews and will serve as a liaison with the funding agency during the proposal development process.

Characteristic Responsibilities include:

 Proposal Planning: 

  • Communication with funding agencies, project and proposal coordinators at collaborating institutions, and with project team members especially with respect to specific requirements, program priorities and competitions limitations
  • Identification of potential project team members, coordination of assets and meeting planning,
  • Management of sponsor communications, site visits, teleconferences and other contacts,
  • Interpretation and evaluation of complex data on sponsors, goal alignment, programs and funding capabilities,
  • Active participation in proposal development meetings ,
  • Establishment of  timeline and process for proposal production,
  • Coordination and development tracking, including organization of requests for internal and external support letters, technical services needs and peer review processes
  • Coordination with the Office of Sponsored Programs (OSP) to ensure on-time submission.

Proposal Production Services:

    • Assist with narrative development and editing of technical and non-technical sections, as well as preparing, coordinating and/or synthesizing transition materials
    • Perform literature searches and summaries utilizing electronic search engines available at CSU
    • Develop budget forms and other necessary commitment forms in conjunction with unit staff
    • Assemble final grant package (paper and/or electronic)

Coordination and Liaison with Internal and External Partners:  

    • The CPDM will be expected to promote and display high levels of effective communication, customer service, collegiality, collaboration and professionalism.   

Project Management and Oversight

    • Accomplish program goals within the constraints of project scope, timeframe and budget
    • In coordination with OSP, provide stewardship and oversight of awarded grant programs
    • Assist PIs in writing and submission of periodic reports to comply with grant requirements  

This is a regular, part-time (0.5 FTE) administrative professional position.              

Minimum qualifications include:   

  • At least three years experience with preparing, submitting and managing federal/state/industry/foundation proposals, having an understanding of federal funding/research administration regulations and requirements
  • Demonstrated technical leadership in research, business, and program management
  • Demonstrated ability to manage the interfaces between university research and industry as well as between technical domains
  • Demonstrated leadership, management skills, and excellent communication and customer service capabilities in a complex, fast-paced, multi-faceted environment, with sensitivity to relationship building, team building, diplomacy and conflict management
  • Demonstrated ability to work effectively and influence a diverse range of audiences including faculty and research staff
  • Demonstrated ability to prioritize, organize and manage multiple priorities with an overall eye to being detail oriented

 Preferred Experience:

  • Demonstrated track record of success with complex proposal development
  • Working knowledge of academic institutions
  • Knowledge of FAR and DFAR regulations and requirements
  • Understanding and/or experience with controlled (classified or proprietary) research
  • Knowledge of Export Control procedures
  • Knowledge of cost accounting and budgeting
  • Project Management Professional (PMP)

 We are a unit that values collegiality.  Ongoing and positive interactions among staff and with faculty, staff and students contribute to our department’s supportive and open culture of inquiry, as well as our commitment to collaboration and professional development.  Reflecting departmental and institutional values, candidates are expected to have the ability to advance the University's commitment to diversity and inclusion.

 To Apply:  Applicants should submit a resume with a cover letter that discusses their interest in this position and which documents their experiences relative to the specific duties of this position, listed above.  Please also include the names and contact information (including phone number and e-mail address) of three professional references.  References will not be contacted until the applicant is notified.  Email application materials to Patsy Harlan at Patsy.Harlan@colostate.edu  Applications will be accepted until the position is filled; however, applicants should submit materials by close of business on Monday, November 10, 2014 for full consideration.  Please note:  Incomplete applications will not be accepted. 

 Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

 Colorado State University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history, national sex offender search and motor vehicle history.

 




Assistant Vice President for Research Administration

Position Description:

Colorado State University, a Carnegie Research I institution in Fort Collins, Colorado, seeks an experienced, innovative research administration strategist to serve as Assistant Vice President for Research (AVP). Colorado State University is one of the nation's premier land-grant universities, with current annual research expenditures in excess of $375 million and a total annual budget of $960 million. At its main campus located in Fort Collins, Colorado State University has 22,412 undergraduates, 3,808 graduate students, 549 professional veterinary medicine students, and approximately 6,475 employees. With its main campus located in Fort Collins, Colorado State University's Denver Center, Agricultural Experiment Station research centers, Cooperative Extension, and State Forest district offices connect the University's research and educational programs to citizenry throughout the State.

The AVP reports directly to the Vice President for Research (VPR) and plays a lead role in accomplishing Colorado State University's Research and Discovery goals. The AVP will work to support the research mission as set forth in the University strategic plan at all times. As a key member of the Executive Leadership Team for the Office of the Vice President for Research (OVPR), the AVP broadly serves as an advocate and an advisor to the VPR for research administration and operational activities. The AVP will effectively interface in a leadership capacity on behalf of the VPR with central administration, colleges and other agencies. As such, the AVP will represent the VPR in meetings on a vice presidential level as necessary. As an advisor to the VPR, the AVP will lead the implementation of strategic programs and the deployment of resources in a manner that builds the University's research portfolio and complies with federal and other applicable regulations.

This position will provide leadership, direction and operational oversight to the division directors of the Office of Sponsored Programs and Research Services. In this role, the AVP will encourage innovative program development and stimulate strategic business and hiring practices. The AVP will work collaboratively with key partners and outside stakeholders of the OVPR to further the integration of research administration and services strategies. Working in concert with other key OVPR personnel, the AVP will be responsible for initiating, implementing and delegating activities surrounding sustainable budget approaches for OVPR priorities. The AVP serves as an officer of the University with delegated authority to execute agreements on behalf of the VPR and may hold State of Colorado Controller's signature sub-delegation.

The AVP also will play a lead role in the development, enhancement and implementation of the research infrastructure activities necessary to meet the needs of a growing research institution. Priorities for this aspect of the position include: aiding in the recruitment and retention of leading investigators; strengthening collaborative relationships and research administration services for investigators; and promoting interdisciplinary approaches to research and problem-solving that synergize and facilitate collaborative and cooperative efforts.

The AVP will assist in the establishment of business processes that support strategic partnerships of benefit to the CSU research enterprise. This role will include identifying opportunities, optimizing internal relationships, as well as aiding the VPR in expansion and reinforcement of relationships with external sponsor and the development of new forms of interaction.


Required Qualifications:

  • A Bachelor's degree. A minimum of 7-10 years of experience in research administration and operational management in a large institution or organizational setting including a minimum of five years of supervisory experience,
  • Experience with federal, state, corporate and foundation sponsors,
  • Demonstrated record of innovation in leadership and management at increasing levels of responsibility,
  • Demonstrated engagement at the federal level with issues surrounding research administration through NCURA, SRA, FDP and or COGR or other similar organization,
  • Strong leadership and communication abilities that foster effective and collegial working relationships with all University constituent,
  • Experience coordinating strategic planning, implementation, and assessment,
  • Demonstrated experience and knowledge of federal regulations (including the OMB Circulars, CFR and FAR), technology transfer, and the legal and regulatory/compliance environment governing research administration,
  • Familiarity with personnel issues including issues of diversity, inclusiveness, sensitivity, collaboration and conflict resolution,
  • Familiarity with capital project planning and delivery, and
  • Demonstrated project management skills.

Desired Qualifications:

  • An advanced degree,
  • Ten or more years of experience in a research intensive enterprise setting in higher education,
  • Research Administration Certification (CRA, CPRA, CFRA), and
  • Reflecting departmental and institutional values, candidates are expected to have the ability to advance the University's commitment to diversity and inclusion.

We are a department that values collegiality. Ongoing and positive interactions among staff and with faculty, staff and students contribute to our department's supportive and open culture of inquiry, as well as our commitment to collaboration and professional development.

To Apply:? Applicants should submit a resume with a cover letter that discusses their interest in this position and which documents their experiences relative to the specific duties of this position, listed above.? Please also include the names and contact information (including phone number) of three professional references.? Email application materials to Patsy Harlan at Patsy.Harlan@ColoState.edu

For full consideration, please submit your application materials by close of business on Monday, September 22 (deadline extended).? References will not be contacted without prior notification to the candidate.?

 Colorado State University does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

 Colorado State University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history, national sex offender search and motor vehicle history.

Full Job Description   Connecting Colorado




Senior Research Administrator ? Sponsored Programs

Colorado State University

Colorado State University's (CSU) office of Sponsored Programs invites nominations and applications for the position of Senior Research Administrator. The Senior Research Administrator (SRA) reports to the Associate Director of Sponsored Programs. Sponsored Programs is the primary coordinating office for externally funded activities of a contractual nature at CSU. Sponsored Programs oversees the full-range of research administration from proposal review and submission to final invoicing and project close-out. Senior Research Administrators serve as advocates for faculty in fostering outstanding research and scholarly activities and assure the responsible management of sponsored funds through regulatory and fiscal compliance oversight. Starting date for this position is as soon as possible.

Colorado State University is a land-grant Carnegie Class Doctoral/Research-Extensive University experiencing aggressive growth in areas including faculty recruitment, student enrollment, and research expenditures. Research productivity per tenure/tenure-track faculty member is among the highest in the country within like universities. CSU's annual research expenditures totaled close to $340 million in FY2012. Significant investments are being made in the areas of applied research and technology transfer and include close collaboration with CSU Ventures, Inc., a related 501? (3) technology transfer and business partnering corporation.

Among its many areas for national recognition, CSU has a world class College of Veterinary Medicine and Biomedical Sciences College (CVMBS), housing a top-ranked Professional Veterinary Medicine Program, the NIH/NIAID Rocky Mountain Regional Center for Excellence for Biodefense and Emerging Infectious Diseases Research Center, The Flint Animal Cancer Center, the Center for Environmental Health, and a number of diverse Programs of Research & Scholarly Excellence. CSU faculty are engaged in a wide range of basic and translational research projects funded through federal agencies such as the NIH, NSF, DOE, USDA and DoD, as well as robust funding from private foundations and private sector/industry partners. Our researchers are engaged in intellectual property development and entrepreneurial activities to bring new solutions to global problems, often working with international collaborators. CSU is a member of the Kuali Foundation, using Kuali Financial System (KFS) and currently implementing Kuali Coeus (KC) for integrated research administration. CSU is a member and active in the Federal Demonstration Partnership (FDP) and the Council on Governmental Relations (COGR).

Responsibilities:

  • The SRA serves as the authorized institutional representative of the University in the approval of proposals submitted on behalf of the University and has primary responsibility for the review and negotiation of all grants and contracts including material transfer agreements and nondisclosure agreements.
  • The SRA is the supervisor responsible for prioritizing, managing, coordinating, and evaluating a team generally consisting of a Research Administrator, an Accounting Tech III and an Admin Assistant II in their responsibilities to assist their assigned College(s) in the acquisition (applying and obtaining), negotiation and post-award administration of all research related grants and contracts.
  • The SRA is responsible for ensuring compliance with University, State, Federal and Sponsor requirements, and the interpretation and application of government/sponsor guidelines and policies. SRAs assure compliance with complex requirements of funding sources, as well as Federal and State regulations and assist in the development of policies and procedures related to the conduct of sponsored activities at the University.
  • The SRA provides guidance and training programs to Principal Investigators and the campus community. SRAs interact with external sponsors, Principal Investigators, University Administrators, College Business Officers and other campus representatives in the course of carrying out their duties.
  • Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department's commitment to diversity and inclusion.

Required Qualifications:

  • Bachelor's degree and a minimum of 3 years of research administration experience directly related to the research administration of sponsored programs at a major research university. Four years of additional experience as described above may be substituted for a Bachelor's degree.
  • Experience working in a quasi-legal environment including knowledge of applicable federal and state regulations (OMB Circulars A-21, A-110, A-133, and the FAR) and their application to contract review & negotiation, budget review, and compliance
  • Knowledge of various funding source requirements (such as NIH, NSF, USDA, and DOD),
  • Experience working with private sector sponsors,
  • Experience supervising, developing and evaluating staff,
  • Skills in written communications; interpersonal & problem-solving skills,
  • Strong working knowledge of common office computer applications (such as Microsoft Office applications) and ability to learn specialized applications (such as Kuali Coeus).

Required Qualifications:

  • Direct knowledge and demonstrated experience with electronic management systems.
  • Ability to conduct training sessions and develop training materials

This is a full-time, 12-month, administrative professional position.

Salary: Competitive and commensurate with background and experience.

Application Procedure: Nominations and applications will be considered until the position is filled; however, for full consideration, complete applications must be received by close of business Monday, September 29, 2014. Complete applications must include a letter of application addressing qualifications and interest in the position; resume; and contact information for three professional references. References will not be contacted until the applicant is notified. Please note: Incomplete applications will not be accepted.

Please provide nominations and applications electronically to: Claudia Babcock, Senior Research Administrator Search, Colorado State University at Claudia.Babcock@colostate.edu. For questions, please contact Claudia Babcock.

Colorado State University does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

Colorado State University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history, national sex offender search and motor vehicle history.