Submission Deadlines and Meeting Dates

Human Subjects Application Submission Deadlines For Calendar Year 2018

Applications that meet the exempt or expedite criteria may be submitted at any time (please see the list of exempt & expedite criteria here).

The deadlines listed below apply only to protocol actions that must be reviewed by full committee at a convened meeting, including:

  • New applications that do not qualify for exempt or expedite review due to the risk level, population, or study design.
  • Any protocol that includes an element of deception must be reviewed by the full committee at a convened meeting.
  • Amendments to protocols that were reviewed by the full board and determined to be less than minimal risk
  • Amendments to protocols that include an increased risk to the participants
  • Reportable incidents.

Please use the current forms from the web for each application submission.

Applications are due by 5:00pm on the 1st Thursday of each month (dates below). Submit the application via eProtocol.

Month Protocol Submission Deadline IRB Meeting Date
January 4th 18th
February 1st 15th
March 1st 22nd
April 5th 19th
May 3rd 17th
June 7th 21st
July 5th 19th
August 2nd 16th
September 6th 20th
October 4th 18th
November 1st 15th
December* No Monthly Meeting

*Please note: There will NOT be an IRB meeting in the month of December. Protocols will be reviewed at the January 17 th, 2019 IRB meeting.

Following the meeting (on the 3rd Thursday of each month), an e-mail from eProtocol regarding the IRB’s determination will be sent to the PI (and all personnel listed on the protocol) within 10 working days. A Researcher may not initiate human participant involvement (including recruitment and/or records access) until an IRB approval number for the project is received.

Processing for Exempt or Expedite review applications:
Applications are sent to IRB member(s) within 10 business days following submission via eProtocol. Expedite reviews may take up to 15 working days for the initial review.
Average time from submission to approval for an expedited protocol is ~32 business days (one month)

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